HomeHow to create and add data to custom attributes

Resolution

To use custom fields, you can add data for any user account to a custom attribute using Active Directory, Microsoft 365, Microsoft Entra ID (formerly Azure AD), or Google Workspace. This adds a new field with your custom data that is then available for use in your signatures for any user.

Select an option below to view the related instructions:

On-premise Active Directory (Microsoft Entra Connect)

To add a custom attribute to Exclaimer:

1. Open the Active Directory Users and Computers.
   
2. Navigate to View and select Enable Advanced Features.
   
3. Locate the user account within the organizational units.
   

4. Double-click the user to open the account's properties, then select the Attribute Editor tab.

5. Locate an extensionAttribute attribute with a Value column entry of <not set>. Double click <not set> to bring up the String Attribute Editor, and enter your custom field data. Select OK to commit your data to the attribute.
   
   
   _{Enter a new Value for the atribute to name it.}
   
6. In Exclaimer, use the Enable Additional Attributes feature found in Manage User Data to synchronize your custom attributes.
   For more information, see Enable Additional Attributes.
   

7. In Microsoft Entra Connect (formerly Azure AD Connect), enable the feature called Directory Extensions and select the required attributes.
   For more information, see Enable and configure Directory Extensions in Microsoft Entra Connect.

8. Add a {Fields} element to your template in the Signature Designer. Your custom fields are now available to select from the list of fields.
   
   
   _{Select your custom field from the Field drop-down.}

Microsoft 365

To add a custom attribute to Exclaimer:

1. Log in to the Exchange Online admin portal (https://admin.exchange.microsoft.com) as an Administrator.
   
   The Exchange admin center is displayed.
   
2. From the menu sidebar, select Recipients, then select Mailboxes.
   
3. Select a mailbox. This opens the mailbox details pane.
   
4. Select the Others tab, then select Custom attributes.
   
   
   _{Custom Attributes is found in the Others tab in the mailbox details pane.}
   
   The Manage custom attributes window is displayed.
   
   
   _{The Manage custom attributes window.}
   
5. Enter your data in one of the 15 custom attributes fields, then select Save.
   

6. Add a {Fields} element to your template in the Signature Designer. Your custom fields are now available to select from the list of fields.
   
   
   _{Select your custom field from the Field drop-down.}
   Tip! For more information on adding field-based elements in the Signature Designer, see our knowledgebase articles on working with the All {Fields}, Contact {Fields}, Personal {Fields}, and Address {Fields} elements.

Google Workspace

To add a custom attribute to Exclaimer:

1. Log in to the Google Admin Console using Google Admin credentials.
   
2. In the Menu, select Directory, then select Users.
   
3. Open the More options drop-down in the Users section, then select Manage custom attributes.
   
   
   _{Select the arrow icon to expand the More options drop-down.}
   
4. Select ADD CUSTOM ATTRIBUTE. This opens the Add custom fields window.
   
   
   _{ADD CUSTOM ATTRIBUTE is found in the section header.}
   
5. Enter an attribute Category name, such as Custom attributes. Your new attributes will be stored in this category on user accounts.
   
   
   _{The Add custom fields window contains the entry fields for Category and attribute information.}
   
6. You can enter a category description in the Description field.
   

7. Enter a name for your attribute in the Name field.

   This is to avoid data conflict when integrating Google attributes with Exclaimer via our API process.

8. In the Info type drop-down, set the format of the data for your field. The available info types are: Text, Whole Number, Yes or No, Decimal Number, Phone, Email, or Date.

   
   _{Choose whether your custom data takes the form of text, numbers, Yes or No, decimals, a phone number, an email address, or a date.}
   

9. In the Visibility drop-down, set the visibility of the field to Visible to organization.
   

10. In the No. of values drop-down, set the value to Single Value.

11. Select ADD to save your attributes. The new attributes and attribute category are shown on the Manage user attributes page.

    
    _{The Custom attributes section displays the attributes you created and their data.}
    

12. Return to the Users page and select a user in the list to open the user account page.
    
13. Expand User information.
    
    
    _{Select the arrow in the User Information header to expand the drop-down.}
    
14. Locate a custom attribute under your custom Category name and select the pencil icon to enter your data.
    
    
    _{Select the pencil icon then enter your data for the attribute.}
    
15. Select Save.
    
16. Once the data is synchronized, add a {Fields} element to your template in the Signature Designer. Your custom fields are now available to select from the list of fields.
    
    
    _{Select your custom field from the Field drop-down.}